WhatZCRM's WhatsApp Message Scheduler allows you to plan, personalize, and send messages at the most impactful times, eliminating the need for manual effort. From sales follow-ups and appointment reminders to campaign launches and recurring updates, this feature ensures your messages reach the right audience at the perfect time.
Timing determines engagement. Our scheduler ensures that every message is delivered when it is most likely to be read and acted on while reducing the manual work for your team.
Schedule one-time or recurring WhatsApp messages in just minutes.
Target the right audience using tags, filters, stages, or geography.
Personalize campaigns at scale with CRM variables like {{name}} or {{due_date}}.
Enrich conversations with PDFs, images, videos, and quick reply buttons.
Automatically adapt message delivery to each recipient's local time zone.
Track delivery, read receipts, and reply rates in real time for better insights.
Maximize your communication efficiency with powerful scheduling tools designed to deliver the right message at the perfect time.
Easily prepare marketing campaigns, seasonal promotions, or important announcements days or weeks ahead. Schedule them to go live at the exact moment your audience is most engaged, ensuring higher visibility and better response rates.
Set post-demo, post-meeting, or inquiry follow-ups to be sent automatically. Keep leads warm, maintain consistent engagement, and move prospects through your pipeline without relying on manual reminders.
Reduce the likelihood of missed appointments, webinars, or events by sending timely confirmations and reminders directly on WhatsApp. Keep attendees informed and improve participation rates.
Create daily, weekly, or monthly recurring messages for newsletters, customer tips, or progress updates. Once configured, these updates are delivered automatically, saving time and keeping your audience consistently informed.
Use advanced filters to segment contacts by tags, purchase history, location, or behavior. Send only the most relevant messages to each group, improving engagement and conversion potential.
Make your scheduled messages stand out by attaching brochures, product catalogs, price lists, videos, or clickable call-to-action buttons. Provide more value and encourage immediate action from recipients.
Integrate your scheduler with CRM events such as new lead creation, payment confirmation, or status updates. Trigger specific messages automatically to maintain smooth, timely, and personalized communication.
Access detailed analytics to view sent, delivered, read, and reply rates for each scheduled message. Use these insights to refine your content and timing for better results in future campaigns.
Simple 5-step process to schedule, automate, and deliver perfectly timed WhatsApp messages with maximum impact.
Choose individual contacts, specific groups, or tagged segments directly from your CRM. Apply filters to target the exact people who should receive your message.
Write a fresh, custom message or choose from an approved WhatsApp template. Add personalization fields and attach media such as PDFs, images, or videos for richer communication.
Decide when and how often your message will be sent. Whether it is a one-time send or a recurring schedule, time zone adjustments are handled automatically for each recipient.
Review your settings and approve the schedule. Once confirmed, WhatZCRM takes care of the delivery automatically, even if you are offline or away from your desk.
Monitor sent, delivered, read, and reply rates in your analytics dashboard. Use these insights to refine your message timing and content for better results in future campaigns.
Designed for teams across all departments who want to automate scheduling, improve response timing, and enhance customer engagement without manual effort.
Plan and automate campaign launches, seasonal promotions, and product announcements in advance. Ensure messages reach the audience at the most effective time to boost engagement and brand visibility.
Schedule proactive check-ins, renewal reminders, and satisfaction surveys. Keep customers engaged and informed without waiting for manual follow-ups.
Schedule abandoned cart reminders, shipping notifications, and flash sale alerts. Drive more conversions and keep customers updated on their orders in real time.
Automate class reminders, assignment deadlines, and exam notifications. Ensure students, parents, and staff receive critical updates at the right time.
Hear from business professionals who have transformed their scheduling and automated their communication with WhatZCRM's Message Scheduler
"Our follow-up process is now completely automated. Leads never slip through the cracks."
"We saw a 35 percent boost in campaign engagement by sending messages at the right time."
"Appointment reminders have cut no-shows in half, and we do not have to think about them anymore."
Find answers to common questions about the WhatsApp Message Scheduler
It is a feature that lets you pre-schedule WhatsApp messages to be sent at a specific date and time. You can set up one-time messages or recurring schedules, helping you maintain consistent communication without manual effort.
Yes. You can send to individual contacts, groups, or large customer segments from your CRM. This makes it easy to reach a wide audience at scale with just a few clicks.
Yes. Messages can include CRM variables such as {{name}} or {{appointment_time}}, giving every recipient a personalized experience—even when you're sending in bulk.
Yes. Since WhatZCRM uses a secure cloud-based API, your messages will be delivered at the scheduled time even if your device is off or you're logged out.
Yes. You can create schedules that repeat daily, weekly, monthly, or at custom intervals—perfect for reminders, recurring updates, and ongoing campaigns.
Yes. You can schedule approved WhatsApp Business API templates, which is especially useful for sending compliant messages beyond the 24-hour session window.
Yes. You can enrich messages with PDFs, images, videos, quick reply buttons, and links, making your communication more engaging and interactive.
Yes. Messages are delivered according to the recipient's local time zone so your communication always arrives at the right moment.
Yes. The analytics dashboard shows delivery, read, and reply rates. These insights help you understand engagement and optimize future campaigns.
Yes. You can update the message content, reschedule, or cancel it entirely anytime before it is sent, giving you full flexibility and control.
Plan it once. Send it on time. Boost your results. With WhatZCRM's WhatsApp Message Scheduler, every message hits at the perfect moment.